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Select "File Upload". Locate the Zoom recording files and select all associated files. Click "Open" to upload files to Google Drive. Zoom can be set-up for the purpose of invigilating online exams in real-time. To learn more about using Zoom for exam invigilation, please refer to the Using Zoom for Exam Invigilation guide.
Zoom releases updates regularly and the documents below will highlight some of the notable features. For more information on the updates, please refer to Zoom's release notes for Mac and Windows. For in-person support, please join our LTRs at one of our drop-in sessions.
Skip to main content Skip to main navigation. Zoom Zoom Description For more information about accessing learning spaces on campus, classroom recording, and streaming, please visit the UBC Learning Spaces website. Getting Started Creating an account. Instructions are here. I need a UBC Zoom account using this email: [insert the email address with ubc. In Canvas, go into your Canvas profile and make this your primary email address. The email will come to the email you chose above with ubc. Activate your account as soon as possible.
Click Activate Your Zoom Account in this email. You may be asked to verify your date of birth to confirm that you are at least 16 years old.
Fill in your first and last name, create a password please use something different than your CWL and click Continue. You now have a UBC Zoom account. The Zoom application should automatically download for you to install. Open the Zoom installer that downloads, and follow the steps to install the Zoom application. Adding Zoom to Canvas. If you do not have an account yet, follow these instructions to request for one. Check to ensure the primary email address the one with a star icon associated with your Canvas account is the same as the email address used for your UBC Zoom account.
If the email address is different from the one used for your UBC Zoom account, follow these instructions to update your email address. Make sure it is selected as the default email address.
On the left hand menu, click Settings. Click on the Navigation tab and then look for Zoom from the list. Zoom will be added to the list above, you can drag and drop to where you would like it to appear in your course navigation menu. Click the Save button. Scheduling a meeting. Click on the Zoom link from the left navigation menu. NOTE: If you see a Warning message with an error code as shown below , you will need to ensure the email address associated with your Canvas account is the same as the one used for your UBC Zoom account.
Refer to the requirements section. Click on the Schedule a New Meeting button. In addition, use the same passcode for all the sessions to keep things consistent. Starting a meeting Click on the Zoom link from the course navigation menu.
You will see a list of the scheduled Zoom meetings. Click on the Start button beside the meeting you want to launch. A Start button will appear beside the meetings you create and a Join button will appear beside the meetings created by others. Students will see a Join button beside all meetings. However, these meetings will not be visible to students. You will have to enter in the Meeting ID , which can be found under your meeting settings.
How will students join the meeting? Students can choose how they would like to join the meeting: Zoom desktop application click Open zoom. Web browser click join from your browser : the student will be asked to enter a name themselves.
Recording meetings. After you have stopped recording and ended the Zoom meeting, the Zoom recording will be converted to an mp4 file and automatically saved onto your computer. Follow these instructions to upload the video to Canvas. For Cloud Recordings , you will need to publish the recording on Canvas: Click on Zoom from the course navigation.
Click on the Cloud Recordings tab. Beside the recording you want to publish, toggle the Publish button to ON , as shown in the image below. When the button is blue, that indicates that the recording has been published and is visible to students. Disabling Download By default, students have the ability to download the recording. Setting Playback Range You can set a playback range to determine the start and end times of when you want the video to play by following these instructions.
Accessing a recording After you published your cloud recording, students can access them in Canvas but a passcode is required. Click on the Zoom from the course navigation. Click on the Cloud Recordings tab and select the recording you want to view.. Click on the play button in the centre of the video thumbnail.
Click the button below to use the free tool Speedtest by Ookla. In general, higher speeds mean a more stable internet connection and your meeting is less likely to experience lag. The less multi-tasking your computer has to do, the better. Are you a Browser Tab Hoarder like me! Close them! Too many tabs can overtax your computer and slow down its performance. Pause any uploads and downloads. Just click inside the box and paste the passcode which will give you access.
If that new window does not appear, you may need to change your browser settings to allow pop-ups for your Canvas site. Is there a way to disable these download buttons, if we don't want students to download recorded Zoom sessions?
Have a Canvas Question? Ask a Question. Additional Products. View Release Notes. Interest Groups. View All Groups. Instructure Live. Join or host a live event in the Community. Learn about upcoming conferences or watch recordings from past events. Upcoming Event:. July 13, How to create educational videos. In the end, isn't there a more secure way to manage your recordings?
By default, Zoom meetings are not saved to the cloud. The recording is optional, and participants and hosts can choose whether or not to do so. These recordings are stored on the user's desktop or on an online storage site without passwords or the consent of the participants. When the meeting is recorded, everyone in the room receives a notification. Recent privacy concerns regarding Zoom leave their audience at risk and, therefore, force the fact as to why we should disable Zoom recording.
Following are the rising security problems when Zoom was at its peak. Here is a hypothetical scenario:. You're in a meeting with company officials to go over the financial report. Confidential information, such as the company's financial records, budget, employee bank account information, and other essential data, is presented in such meetings.
- Block Recording - Everything You Need To Get Zoom Running
When you are in Zoom, click on the Record button in the meeting controls and choose if you want to Record on this Computer local recording or Record to the Cloud cloud recording. For Cloud Recordings , you will need to publish the recording on Canvas:. We strongly recommend instructors to download their Zoom recordings and upload them to Kaltura within Canvas.
This will ensure your recordings are stored securely and only accessible to students within your course. By default, students have the ability to download the recording. You can disable download by logging into your Zoom account in the web portal, click on Recordings. Look for your recording, click on Share This needs to be disabled for each recording where you don't want viewers to be able to download the recording. You can set a playback range to determine the start and end times of when you want the video to play by following these instructions.
It will remove sections from the beginning and end that are not needed. However, please note that the playback range does not cut your recording. If you enable recording download, the download file will be the original length, regardless if you set a playback range. After you published your cloud recording, students can access them in Canvas but a passcode is required. Please note that the passcode required to access cloud recordings is not the same as the passcode used to enter the Zoom meeting.
A unique random passcode is created for each recording. The video will be visible to students. They can also download the recording to their computer, if enabled by the instructor.
Note: Pre-assigned breakout rooms are not recommended due to the administrative oversight required. If you need to have persistent breakout rooms e. For recommendations on how to incorporate breakout rooms into your lectures, please visit our Breakout Rooms: Recoomendations for UBC Science Instructors handout , which covers room assignment, cultures and norms, activities, groups, and student feedback.
For students who are registered in courseswhere your instructor is using self-select breakout rooms or pre-assigned breakout rooms, please visit our Zoom: Joining Breakout Rooms Students guide. Once created, click on Options to ensure the settings are set up correctly, then click Open All Rooms. Note : You can also rename breakout rooms by hovering over the rooms and clicking on Rename. After the Host has opened all rooms, a Join a breakout room pop-up will appear at the bottom.
If the option Allow participants to choose room was selected in the breakout room options before starting breakout rooms, then participants will be able move freely between breakout rooms. Click Breakout Rooms. For Mac users, hover over the number beside the Room you want to join.
You will be sent to the breakout room you chose to join. Note: The " Ask for Help "option from Meeting Controls, as seen from the picture above, can be used for student feedback. Students who click on this option can invite the Host to join their breakout room for assistance. However, only the Host will be notified; the Co-Host cannot see this notification.
You can choose to create the polls before or during the Zoom lecture, and export the polls results after the lecture. Note: By default, only Hosts can create and edit Zoom polls.
NOTE: The default polls feature includes only multiple-choice questions. You can learn more about advanced polling here. However, advanced polls are not supported when creating polls ahead of time through Canvas. Zoom bombing is a practice where unwanted, disruptive intruders hijack the session with the insertion of inappropriate content, which can be posted online to video sharing platforms.
The compromised Zoom session can typically be shut down by the host. Zoom can be set-up for the purpose of invigilating online exams in real-time. To learn more about using Zoom for exam invigilation, please refer to the Using Zoom for Exam Invigilation guide. Zoom releases updates regularly and the documents below will highlight some of the notable features. For more information on the updates, please refer to Zoom's release notes for Mac and Windows.
For in-person support, please join our LTRs at one of our drop-in sessions. Skip to main content Skip to main navigation. Zoom Zoom Description For more information about accessing learning spaces on campus, classroom recording, and streaming, please visit the UBC Learning Spaces website.
Getting Started Creating an account. Instructions are here. I need a UBC Zoom account using this email: [insert the email address with ubc. In Canvas, go into your Canvas profile and make this your primary email address. The email will come to the email you chose above with ubc. Activate your account as soon as possible. Click Activate Your Zoom Account in this email. You may be asked to verify your date of birth to confirm that you are at least 16 years old. Fill in your first and last name, create a password please use something different than your CWL and click Continue.
You now have a UBC Zoom account. The Zoom application should automatically download for you to install. Open the Zoom installer that downloads, and follow the steps to install the Zoom application. Adding Zoom to Canvas. If you do not have an account yet, follow these instructions to request for one.
Check to ensure the primary email address the one with a star icon associated with your Canvas account is the same as the email address used for your UBC Zoom account. If the email address is different from the one used for your UBC Zoom account, follow these instructions to update your email address. Make sure it is selected as the default email address. On the left hand menu, click Settings.
Click on the Navigation tab and then look for Zoom from the list. Zoom will be added to the list above, you can drag and drop to where you would like it to appear in your course navigation menu. Click the Save button. Scheduling a meeting. Click on the Zoom link from the left navigation menu. NOTE: If you see a Warning message with an error code as shown below , you will need to ensure the email address associated with your Canvas account is the same as the one used for your UBC Zoom account.
Refer to the requirements section. Click on the Schedule a New Meeting button. In addition, use the same passcode for all the sessions to keep things consistent. Starting a meeting Click on the Zoom link from the course navigation menu. You will see a list of the scheduled Zoom meetings. Click on the Start button beside the meeting you want to launch. A Start button will appear beside the meetings you create and a Join button will appear beside the meetings created by others.
Students will see a Join button beside all meetings. However, these meetings will not be visible to students. You will have to enter in the Meeting ID , which can be found under your meeting settings. How will students join the meeting? Students can choose how they would like to join the meeting: Zoom desktop application click Open zoom.
Web browser click join from your browser : the student will be asked to enter a name themselves. Recording meetings. After you have stopped recording and ended the Zoom meeting, the Zoom recording will be converted to an mp4 file and automatically saved onto your computer. Follow these instructions to upload the video to Canvas. For Cloud Recordings , you will need to publish the recording on Canvas: Click on Zoom from the course navigation. Click on the Cloud Recordings tab. Beside the recording you want to publish, toggle the Publish button to ON , as shown in the image below.
When the button is blue, that indicates that the recording has been published and is visible to students. Disabling Download By default, students have the ability to download the recording.
Setting Playback Range You can set a playback range to determine the start and end times of when you want the video to play by following these instructions. Accessing a recording After you published your cloud recording, students can access them in Canvas but a passcode is required. Click on the Zoom from the course navigation. Click on the Cloud Recordings tab and select the recording you want to view..
Click on the play button in the centre of the video thumbnail. It will open the video in a new browser tab which will ask students to enter a passcode. Students can find the passcode by clicking on the eye icon at the bottom of each recording file. The left icon will make the passcode visible — students can copy it to their clipboard.
The right icon will automatically copy it to their clipboard. Paste this passcode into the other browser window. Setting up Breakout Rooms. Self-select The host or co-host determines the number of breakout rooms and participants can join breakout rooms on their own. Pre-assigned The host manually pre-assigns participants to breakout rooms, before the meeting has started. Breakout Room Recommendations For recommendations on how to incorporate breakout rooms into your lectures, please visit our Breakout Rooms: Recoomendations for UBC Science Instructors handout , which covers room assignment, cultures and norms, activities, groups, and student feedback.
Students: How to Join Breakout Rooms For students who are registered in courseswhere your instructor is using self-select breakout rooms or pre-assigned breakout rooms, please visit our Zoom: Joining Breakout Rooms Students guide.
Breakout rooms must be enabled and, for pre-assigned breakout rooms, the pre-assignment option must also be selected. Up to breakout rooms may be created in a single Zoom session. Participants: Zoom desktop client or mobile app, version 5. Note: participants joining through the web browser cannot self select breakout rooms, they must be using the Zoom desktop client.
Specific requirements for pre-assigned breakout rooms: Up to participants can be pre-assigned to breakout rooms. When joining a meeting with pre-assignments, participants need to be signed in to their Zoom account for pre-assignments to be applied. If you start the meeting from the Linux client or Zoom Mobile App, you will not be able to see your breakout rooms with pre-assigned participants. Click Download and install. Click Breakout Rooms from bottom menu Choose the desired number of breakout rooms you want to create from the drop down.
Then click Create. Pre-assigned rooms must be set up from the Zoom web portal. Click Meetings and schedule a new meeting or hover over an existing upcoming meeting and click Edit.
Click download to download a CSV file template to fill out. Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the email of the participant assigned to that room. Save the updated file as a CSV. Drag and drop the file into the web portal. Confirm that the participants have been pre-assigned to the breakout rooms, and click Save. Opening pre-assigned breakout rooms during a Zoom session: Once the meeting is in session, open breakout rooms from the bottom menu.
The pre-assigned breakout rooms will appear automatically with the participants pre-assigned in their rooms of those who are present in the Zoom session. Click Open All Rooms to start the breakout rooms. Setting Up Zoom Polls. Click the meeting you wish to add a poll to. If you have not scheduled a meeting, you can follow the instructions on the Scheduling a Meeting section.
Select the poll type Polls or Advanced Polls and Quizzing and set the poll details. Prepare a CSV file of the poll questions you would like to add. Go to your course in Canvas and click on Zoom from the Course Navigation menu. Scroll to the bottom of the meeting details page and click Insert CSV. You can also download the CSV template here. Select the CSV file containing the poll questions. You can use browsers such as Chrome and Microsoft Edge instead.
Click the Polling icon on your Meeting Controls. Click Add a Question. Select the poll type Polls or Advanced Polls and Quizzing and set the poll options. Preventing Zoom Bombing. This will prevent any anonymous users without a Zoom account to join. To enable this feature, go to the meeting settings and make the Zoom session only available to authenticated users. For larger meetings, you can enable registration which will require students to register for the meeting with their name and email address.
Maintain privacy of Zoom link Share your meeting links within your course and avoid sharing it on social media or websites that are publicly available. Unless the Waiting Room is enabled, anyone with your meeting link will be able to join your meeting. As far as data leaks go, this was one of the worst of the 21st century. Privacy concerns can arise if you're having a conference on Zoom that involves sensitive information, which can be vulnerable to leakage or data breach.
Because of this, you may want to disable Zoom recordings. Video training, orientations, one-on-one counselling, business meetings, or any other private session. Names, numbers, locations, and financial statements are in danger. These can jeopardise privacy if revealed. It is preferable to disable recording on a Zoom-like video conferencing platform to prevent these concerns.
In this blog, we will explain how you can accomplish this, but before, let us raise the obvious question:. Have you ever wondered why we need to disable Zoom recordings? In the end, isn't there a more secure way to manage your recordings? By default, Zoom meetings are not saved to the cloud. The recording is optional, and participants and hosts can choose whether or not to do so.
These recordings are stored on the user's desktop or on an online storage site without passwords or the consent of the participants. When the meeting is recorded, everyone in the room receives a notification. Recent privacy concerns regarding Zoom leave their audience at risk and, therefore, force the fact as to why we should disable Zoom recording.
Following are the rising security problems when Zoom was at its peak. Here is a hypothetical scenario:. You're in a meeting with company officials to go over the financial report. Confidential information, such as the company's financial records, budget, employee bank account information, and other essential data, is presented in such meetings.
Suddenly, a Zoom bomber invades the hosted conference and records it without authorization. The host or anybody else in the meeting can do nothing to prevent the recording from being saved on the local computer. Leaking such data is now a common practice. Suppose the video contains confidential material, and it's been recorded. The videotape quickly became a hit on the web. The recording can now be accessed by anyone who wants it.
In this case, the penalty for violating this regulation might be as high as millions of euros, and the loss of reputation will be insurmountable.
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